CRAIG Documentation

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Legacy SHINES reference document. This page captures a Georgia DHS SHINES interface design as written (vendor spec, typically 2007–2025). It documents the system being replaced, not CRAIG behavior. CRAIG’s current implementation of the same data exchange lives under the craig-exchange API reference and in the design documents. Use this page only when mapping legacy integrations during CRAIG rollout.

Interface* Detailed Design Document*

WIC Referral* - IES*

Georgia Department of Human Services

Statewide Automated Child Welfare Information System

(SACWIS)

TBD

Version 1.0

Table of Contents

General Design (Functional)

Req. #	Validated Requirement
WIC - 1.1	The system shall send the following data fields to IES for a child ages 0-5 or a pregnant child for a WIC referral: o Child’s Name - First Name - Middle Name - Last Name o Child Suffix o Gender o Race o Ethnicity o Date of Birth o Social Security Number (SSN) o Citizenship/Alienage Status o Child’s most recent active placement address o Office Location (Street) o SSCM Name o Office City o State o County (Legal County) o Placement County o Pregnancy (Y or N) o Email Address of Primary Case Manager o Date of Submission o Prior Medical Assistance Indicator (Y or N) o EMPI ID o Start date of most recent active placement o Source o Program o Foster Parent Name o Foster Parent Phone Number o Foster Parent Email Address o Requesting Aid Indicator (N) o Type of Action o Transaction ID
WIC - 2.1	The system shall send the updated legal status of a child to IES
WIC - 3.1	The system shall send the updated placement address of a child to IES
WIC - 4.1	The system shall store the WIC eligibility status of a child

Req. #

Validated Requirement

WIC - 1.1

The system shall send the following data fields to IES for a child ages 0-5 or a pregnant child for a WIC referral: o Child’s Name - First Name - Middle Name - Last Name o Child Suffix o Gender o Race o Ethnicity o Date of Birth o Social Security Number (SSN) o Citizenship/Alienage Status o Child’s most recent active placement address o Office Location (Street) o SSCM Name o Office City o State o County (Legal County) o Placement County o Pregnancy (Y or N) o Email Address of Primary Case Manager o Date of Submission o Prior Medical Assistance Indicator (Y or N) o EMPI ID o Start date of most recent active placement o Source o Program o Foster Parent Name o Foster Parent Phone Number o Foster Parent Email Address o Requesting Aid Indicator (N) o Type of Action o Transaction ID

WIC - 2.1

The system shall send the updated legal status of a child to IES

WIC - 3.1

The system shall send the updated placement address of a child to IES

WIC - 4.1

The system shall store the WIC eligibility status of a child

Introduction

Document Purpose

This document provides a detailed description of a Georgia SHINES outbound interface that sends case data to the Integrated Eligibility System to satisfy a WIC Referral for a child.

Functional Description

The WIC Referral Outbound Interface is used to provide information needed to complete a WIC referral for children ages 0-5 or a pregnant individual who is in DFCS custody (In DFCS custody legal statuses are: Permanent Court, Permanent Voluntary, Short Term Emergency Care, Temporary Court, Temporary Voluntary, Joint Commitment with DJJ – Permanent Court, Joint Commitment with DJJ - Temporary Court).

The trigger point for a WIC referral to be sent from SHINES to Gateway is when an individual comes into care (a legal status of in DFCS custody). The information that is currently captured in SHINES at this point will be sent. The only exception to this trigger point is the legal status and placement address. Should the legal status for an WIC-eligible individual change to out of DFCS custody, SHINES will send IES the new legal status. Similarly, should the placement for a WIC-eligible individual change, SHINES will send IES the new placement address. The specific trigger for this update is when the resource changes in the placement. For the initial submission to WIC, the placement information can be sent when the placement is at any status (PROC, PEND, COMP or APRV). For subsequent submissions, the placement will need be in COMP, PEND or APRV status. Temporary placement types will be excluded from submission.

Once an individual is no longer in DFCS custody, WIC updates will not be sent.

In return, IES will send SHINES the WIC referral transmission status. This status will be stored on the backend and will not visible to user.

Figure 1) SHINES to IES for WIC Referral

This flow chart depicts the outbound interface process from the Georgia SHINES system to the IES system and the two specific trigger points where data is sent to Gateway.

Page Navigation

None

Security Rules

User Type	View	Add	Update	Delete	No Access
Case Manager (Assigned)	X	X	X
Supervisor (Assigned)	X	X	X

User Type

View

Add

Update

Delete

No Access

Case Manager (Assigned)

Supervisor (Assigned)

Display Rules

None

Page Mock-up

N/A

Request Elements

Below is a list of the WIC data elements from SHINES that will be sent to IES. At the first trigger point detailed in the functional description above, any of the data elements below that have been captured in SHINES will be sent. By the second and last trigger point, the majority, if not all, of the information below will be captured in SHINES. This final submission will complete the WIC referral.

Data Element	SHINES Origin
Child’s Name (First, Middle, Last)	Person Detail
Child Suffix	Person Detail
Gender	Person Detail
Race	Race/Ethnicity on Person Detail
Ethnicity	Race/Ethnicity on Person Detail
Date of Birth	Person Detail
Social Security Number	Person Identifiers on Person Detail
Citizenship/Alienage Status	Citizenship and Identity of Person Detail
Most Recent Placement Address	Placement Information
County of Most Recent Placement Address	Placement Information
Name of Case Manager	Staff Detail
Office Location of Case Manager	Staff Detail
Legal County of Child	Legal Status
Pregnancy Indicator	Person Characteristics on Person Detail or Health Visit Diagnosis on Health Detail
Email Address of Case Manager	Staff Detail
Date of Submission	N/A (Send Date Referral Sent to IES)
Prior Medical Assistance Indicator	Medicaid Application
EMPI ID	Person Identifiers on Person Detail
Start Date of Most Recent Active Placement	Placement Information
Source	N/A (Send ‘SHIN’ when sending to IES)
Program	N/A (Send ‘WC’ to IES)
Foster Parent Name	Resource Detail (Legal Name) or Person Detail
Foster Parent Phone Number	Resource Detail or Person Detail
Foster Parent Email Address	Resource Detail or Person Detail
Requesting Aid	N/A (Default to ‘N’ when sending to IES)
Type of Action	N/A (Initial referral will be considered ‘IN’ and any placement changes will be considered ‘PC’ when sending to IES)
Transaction ID	N/A (Unique ID created by SHINES for transaction to IES)
Legal Status	Legal Status (Sent only when the status changes after the initial referral)

Data Element

SHINES Origin

Child’s Name (First, Middle, Last)

Person Detail

Child Suffix

Person Detail

Gender

Person Detail

Race

Race/Ethnicity on Person Detail

Ethnicity

Race/Ethnicity on Person Detail

Date of Birth

Person Detail

Social Security Number

Person Identifiers on Person Detail

Citizenship/Alienage Status

Citizenship and Identity of Person Detail

Most Recent Placement Address

Placement Information

County of Most Recent Placement Address

Placement Information

Name of Case Manager

Staff Detail

Office Location of Case Manager

Staff Detail

Legal County of Child

Legal Status

Pregnancy Indicator

Person Characteristics on Person Detail or Health Visit Diagnosis on Health Detail

Email Address of Case Manager

Staff Detail

Date of Submission

N/A (Send Date Referral Sent to IES)

Prior Medical Assistance Indicator

Medicaid Application

EMPI ID

Person Identifiers on Person Detail

Start Date of Most Recent Active Placement

Placement Information

Source

N/A (Send ‘SHIN’ when sending to IES)

Program

N/A (Send ‘WC’ to IES)

Foster Parent Name

Resource Detail (Legal Name) or Person Detail

Foster Parent Phone Number

Resource Detail or Person Detail

Foster Parent Email Address

Resource Detail or Person Detail

Requesting Aid

N/A (Default to ‘N’ when sending to IES)

Type of Action

N/A (Initial referral will be considered ‘IN’ and any placement changes will be considered ‘PC’ when sending to IES)

Transaction ID

N/A (Unique ID created by SHINES for transaction to IES)

Legal Status

Legal Status (Sent only when the status changes after the initial referral)

File Layout

N/A

Codes Tables

Field Label	Legal Status
Codes Table Name (If applicable)	CLEGSTAT
Code	Decode
AFS	Aftercare/Supervision
CTD	Committed To DJJ
ILP	ILP Aftercare
NAF	Not In DFCS Custody – Adoption Finalized
NCT	Not In DFCS Custody – Child Turned 18 (No ILP)
NCD	Not In DFCS Custody – Child Death
NCO	Not In DFCS Custody – Custody To Other
NTT	Not In DFCS Custody – Custody Transferred To Tribe
NCE	Not In DFCS Custody – Emancipated
NGP	Not In DFCS Custody – Guardianship
NPC	Not In DFCS Custody – Parental Custody
NPR	Not In DFCS Custody - Custody To Relative
NOT	Not In DFCS Custody – Out of State Child Adopted by Georgia Family
PCT	Permanent Court
PVL	Permanent Voluntary
STE	Short Term Emergency Care
TCT	Temporary Court
TVL	Temporary Voluntary
NCS	Not In DFCS Custody - Custody With Other State
NDJ	No Longer Committed to DJJ
DJA	DJJ Aftercare
JCP	Joint Commitment With DJJ - Permanent Court
JCT	Joint Commitment With DJJ - Temporary Court
NCR	Not In DFCS Custody - Runaway

Field Label

Legal Status

Codes Table Name (If applicable)

CLEGSTAT

Code

Decode

AFS

Aftercare/Supervision

CTD

Committed To DJJ

ILP

ILP Aftercare

NAF

Not In DFCS Custody – Adoption Finalized

NCT

Not In DFCS Custody – Child Turned 18 (No ILP)

NCD

Not In DFCS Custody – Child Death

NCO

Not In DFCS Custody – Custody To Other

NTT

Not In DFCS Custody – Custody Transferred To Tribe

NCE

Not In DFCS Custody – Emancipated

NGP

Not In DFCS Custody – Guardianship

NPC

Not In DFCS Custody – Parental Custody

NPR

Not In DFCS Custody - Custody To Relative

NOT

Not In DFCS Custody – Out of State Child Adopted by Georgia Family

PCT

Permanent Court

PVL

Permanent Voluntary

STE

Short Term Emergency Care

TCT

Temporary Court

TVL

Temporary Voluntary

NCS

Not In DFCS Custody - Custody With Other State

NDJ

No Longer Committed to DJJ

DJA

DJJ Aftercare

JCP

Joint Commitment With DJJ - Permanent Court

JCT

Joint Commitment With DJJ - Temporary Court

NCR

Not In DFCS Custody - Runaway

Field Label	County
Codes Table Name (If applicable)	CCOUNT
Code	Decode
001	Appling
003	Atkinson
005	Bacon
007	Baker
009	Baldwin
011	Banks
013	Barrow
015	Bartow
017	Ben Hill
019	Berrien
021	Bibb
023	Bleckley
025	Brantley
027	Brooks
029	Bryan
031	Bulloch
033	Burke
035	Butts
037	Calhoun
039	Camden
043	Candler
045	Carroll
047	Catoosa
049	Charlton
051	Chatham
053	Chattahoochee
055	Chattooga
057	Cherokee
059	Clarke
061	Clay
063	Clayton
065	Clinch
067	Cobb
069	Coffee
071	Colquitt
073	Columbia
075	Cook
077	Coweta
079	Crawford
081	Crisp
083	Dade
085	Dawson
087	Decatur
089	Dekalb
091	Dodge
093	Dooly
095	Dougherty
097	Douglas
099	Early
101	Echols
103	Effingham
105	Elbert
107	Emanuel
109	Evans
111	Fannin
113	Fayette
115	Floyd
117	Forsyth
119	Franklin
121	Fulton
123	Gilmer
125	Glascock
127	Glynn
129	Gordon
131	Grady
133	Greene
135	Gwinnett
137	Habersham
139	Hall
141	Hancock
143	Haralson
145	Harris
147	Hart
149	Heard
151	Henry
153	Houston
155	Irwin
157	Jackson
159	Jasper
161	Jeff Davis
163	Jefferson
165	Jenkins
167	Johnson
169	Jones
171	Lamar
173	Lanier
175	Laurens
177	Lee
179	Liberty
181	Lincoln
183	Long
185	Lowndes
187	Lumpkin
189	McDuffie
191	McIntosh
193	Macon
195	Madison
197	Marion
199	Meriwether
201	Miller
205	Mitchell
207	Monroe
209	Montgomery
211	Morgan
213	Murray
215	Muscogee
217	Newton
219	Oconee
221	Oglethorpe
223	Paulding
225	Peach
227	Pickens
229	Pierce
231	Pike
233	Polk
235	Pulaski
237	Putnam
239	Quitman
241	Rabun
243	Randolph
245	Richmond
247	Rockdale
249	Schley
251	Screven
253	Seminole
255	Spalding
257	Stephens
259	Stewart
261	Sumter
263	Talbot
265	Taliaferro
267	Tattnall
269	Taylor
271	Telfair
273	Terrell
275	Thomas
277	Tift
279	Toombs
281	Towns
283	Treutlen
285	Troup
287	Turner
289	Twiggs
291	Union
293	Upson
295	Walker
297	Walton
299	Ware
301	Warren
303	Washington
305	Wayne
307	Webster
309	Wheeler
311	White
313	Whitfield
315	Wilcox
317	Wilkes
319	Wilkinson
321	Worth
999	Out of State
XXX	-None-

Field Label	Gender
Codes Table Name (If applicable)	CSEX
Code	Decode
F	Female
M	Male
U	Unknown

Field Label

Gender

Codes Table Name (If applicable)

CSEX

Code

Decode

Female

Male

Unknown

Field Label	Ethnicity
Codes Table Name (If applicable)	CINDETHN
Code	Decode
HS	Hispanic/Latino
NH	Not Hispanic/Latino
UT	Unable to Determine

Field Label

Ethnicity

Codes Table Name (If applicable)

CINDETHN

Code

Decode

Hispanic/Latino

Not Hispanic/Latino

Unable to Determine

Field Label	Race
Codes Table Name (If applicable)	CRACE
Code	Decode
AA	American Indian/Alaskan Native
AN	Asian
BK	Black/African American
HP	Native Hawaiian/Other Pacific Islander
UD	Unable to Determine
WT	White

Field Label

Race

Codes Table Name (If applicable)

CRACE

Code

Decode

American Indian/Alaskan Native

Asian

Black/African American

Native Hawaiian/Other Pacific Islander

Unable to Determine

White

Field Label	Suffix
Codes Table Name (If applicable)	CSUFFIX
Code	Decode
2N	Second
3R	Third
4T	Fourth
5T	Fifth
JR	Jr.
SR	Sr.
MD	M.D.
PD	PhD

Field Label

Suffix

Codes Table Name (If applicable)

CSUFFIX

Code

Decode

Second

Third

Fourth

Fifth

Jr.

Sr.

M.D.

PhD

Button and Hyperlink Actions

N/A

Sub Modules

N/A

Messages

N/A

Error List Messages

N/A

System Generated Events

N/A

System Generated Tasks

Forms Launch

N/A

Reports Launch

N/A

Removed Baseline Functionality

Functionality Type	Functionality Name/Description	Reason for Removal
N/A

Functionality Type

Functionality Name/Description

Reason for Removal

N/A

Design Requirements

Validated Functional Requirement Number	Conceptual Design Requirement Number	Conceptual Design Requirement
WIC - 1.1	WIC - 1.1.1	The system shall send WIC requested data fields to IES when a child age 0-5 has a legal status of In DFCS Custody (Permanent Court, Permanent Voluntary, Short Term Emergency Care, Temporary Court, Temporary Voluntary, Joint Commitment with DJJ – Permanent Court, Joint Commitment with DJJ - Temporary Court)
WIC - 1.1	WIC - 1.1.2	The system shall send WIC requested data to IES when a pregnant individual has a legal status of In DFCS Custody (Permanent Court, Permanent Voluntary, Short Term Emergency Care, Temporary Court, Temporary Voluntary, Joint Commitment with DJJ – Permanent Court, Joint Commitment with DJJ - Temporary Court)
WIC - 1.1	WIC - 1.1.3	The system shall send WIC requested data fields to IES when an initial Medicaid application has been completed for a child age 0-5
WIC - 1.1	WIC - 1.1.4	The system shall send WIC requested data fields to IES when an initial Medicaid application has been completed for a pregnant individual
WIC - 1.1	WIC - 1.1.5	The system shall send the first name of a WIC-eligible individual from the 'First:' field on SHINES Person Detail to IES
WIC - 1.1	WIC - 1.1.6	The system shall send the middle name of a WIC-eligible individual from the 'Middle:' field on SHINES Person Detail to IES
WIC - 1.1	WIC - 1.1.7	The system shall send the last name of a WIC-eligible individual from the 'Last:' field on SHINES Person Detail to IES
WIC - 1.1	WIC - 1.1.8	The system shall send the suffix of a WIC-eligible individual from the 'Suffix:' field on SHINES Person Detail to IES
WIC - 1.1	WIC - 1.1.9	The system shall send the gender of a WIC-eligible individual from the 'Gender:' field on SHINES Person Detail to IES
WIC - 1.1	WIC - 1.1.10	The system shall send the race of a WIC-eligible individual from value(s) indicated on the Race - Race/Ethnicity subsection on SHINES of Person Detail to IES
WIC - 1.1	WIC - 1.1.11	The system shall send the ethnicity of a WIC-eligible individual from value(s) indicated on the Ethnicity - Race/Ethnicity subsection on SHINES of Person Detail to IES
WIC - 1.1	WIC - 1.1.12	The system shall send the date of birth of a WIC-eligible individual from the 'DOB:' field on SHINES Person Detail to IES
WIC - 1.1	WIC - 1.1.13	The system shall send the social security number of a WIC-eligible individual from the Person Identifiers subsection on SHINES Person Detail to IES
WIC - 1.1	WIC - 1.1.14	The system shall send the citizenship/alienage status of a WIC-eligible individual from the 'Citizenship/Alien Status:' field on SHINES Citizenship and Identity tab of Person Detail to IES
WIC - 1.1	WIC - 1.1.15	The system shall send the most recent placement address (Street, City, State, Zip) of a WIC-eligible individual from the Address/Phone Detail subsection on SHINES Placement Information at any Placement status on first/initial submission (PROC, PEND, COMP, APRV) to IES
WIC - 1.1	WIC - 1.1.16	The system shall send the county of the most recent placement of a WIC-eligible individual from the 'County' field on Address/Phone Detail subsection of SHINES Placement Information to IES
WIC - 1.1	WIC - 1.1.17	The system shall send the first name of the case manager of a WIC-eligible individual from the 'First:' field on SHINES Staff Detail to IES
WIC - 1.1	WIC - 1.1.18	The system shall send the last name of the case manager of a WIC-eligible individual from the 'Last:' field on SHINES Staff Detail to IES
WIC - 1.1	WIC - 1.1.19	The system shall send the office location of the case manager of a WIC-eligible individual from the 'Office Location' field on SHINES Staff Detail IES
WIC - 1.1	WIC - 1.1.20	The system shall send the legal county code of the WIC-eligible individual from the 'Legal County' field on SHINES Legal Status to IES
WIC - 1.1	WIC - 1.1.21	The system shall send the pregnancy indicator of a WIC-eligible individual from the SHINES Person Detail page - Characteristics/Diagnoses submodule in Child - Physical/Medical/Developmental section of Person Characteristics or active diagnosis on Health Detail to IES
WIC - 1.1	WIC - 1.1.22	The system shall send the email address of the case manager of a WIC-eligible individual from the email address field on SHINES Address submodule - Staff Detail to IES
WIC - 1.1	WIC - 1.1.23	The system shall send the date a WIC referral is sent for the Application Received Date IES field for all WIC Referrals sent from SHINES to IES
WIC - 1.1	WIC - 1.1.24	The system shall send the prior medical assistance indicator of a WIC-eligible individual from the SHINES Medicaid Referral Application to IES
WIC - 1.1	WIC - 1.1.25	The system shall send the EMPI ID of a WIC-eligible individual from SHINES Person Identifiers - Person Detail to IES
WIC - 1.1	WIC - 1.1.26	The system shall send the start date of the most recent active placement of a WIC-eligible individual from SHINES Placement Information to IES
WIC - 1.1	WIC - 1.1.27	The system shall send the name of the foster parent of a WIC-eligible individual from the 'Legal Name:' field from SHINES Resource Detail of id_facility or Person Name from SHINES Person Detail of PID tied to child’s most recent active placement to IES
WIC - 1.1	WIC - 1.1.28	The system shall send the phone number of the foster parent of a WIC-eligible individual from the Phone List from SHINES Resource Detail or Address/Phone Detail subsection of Placement (for placements tied to Person) to IES
WIC - 1.1	WIC - 1.1.29	The system shall send the email address of the foster parent of a WIC-eligible individual from the 'Email Address:' field from SHINES Resource Detail or Email Address field from Person Detail for Person tied to Placement to IES
WIC - 1.1	WIC - 1.1.30	The system shall send the value 'N' for the Requesting Aid IES field for all WIC referrals sent from SHINES to IES
WIC - 1.1	WIC - 1.1.31	The system shall send the value 'WC' for the Program IES field for all WIC referrals sent from SHINES to IES
WIC - 1.1	WIC - 1.1.32	The system shall send the value 'SHIN' for the Source IES field for all WIC referrals sent from SHINES to IES
WIC - 1.1	WIC - 1.1.33	The system shall send the value 'IN' for the Type of Action IES field for all first/initial WIC referrals sent from SHINES to IES
WIC - 1.1	WIC - 1.1.34	The system shall send the value 'PC' for the Type of Action IES field for resource changes of WIC eligible individuals sent from SHINES to IES
WIC - 2.1	WIC - 2.1.1	The system shall send the legal status of a WIC-eligible individual from the SHINES Legal Status page to IES every time the status changes when the child goes out of DFCS custody
WIC - 3.1	WIC - 3.1.1	The system shall send the placement address (Street, City, State, Zip) of a WIC-eligible individual from the Address/Phone Detail subsection on SHINES Placement Information to IES every time the resource changes (Placement status needs to be COMP, PEND, APRV)
WIC – 3.1	WIC – 3.1.1.1	The system shall send placement change updates when the individual is in DFCS custody
WIC - 4.1	WIC - 4.1.1	The system shall store the WIC referral transmission status of a WIC-eligible individual when it is received from IES

Validated Functional Requirement Number

Conceptual Design Requirement Number

Conceptual Design Requirement

WIC - 1.1

WIC - 1.1.1

The system shall send WIC requested data fields to IES when a child age 0-5 has a legal status of In DFCS Custody (Permanent Court, Permanent Voluntary, Short Term Emergency Care, Temporary Court, Temporary Voluntary, Joint Commitment with DJJ – Permanent Court, Joint Commitment with DJJ - Temporary Court)

WIC - 1.1

WIC - 1.1.2

The system shall send WIC requested data to IES when a pregnant individual has a legal status of In DFCS Custody (Permanent Court, Permanent Voluntary, Short Term Emergency Care, Temporary Court, Temporary Voluntary, Joint Commitment with DJJ – Permanent Court, Joint Commitment with DJJ - Temporary Court)

WIC - 1.1

WIC - 1.1.3

The system shall send WIC requested data fields to IES when an initial Medicaid application has been completed for a child age 0-5

WIC - 1.1

WIC - 1.1.4

The system shall send WIC requested data fields to IES when an initial Medicaid application has been completed for a pregnant individual

WIC - 1.1

WIC - 1.1.5

The system shall send the first name of a WIC-eligible individual from the 'First:' field on SHINES Person Detail to IES

WIC - 1.1

WIC - 1.1.6

The system shall send the middle name of a WIC-eligible individual from the 'Middle:' field on SHINES Person Detail to IES

WIC - 1.1

WIC - 1.1.7

The system shall send the last name of a WIC-eligible individual from the 'Last:' field on SHINES Person Detail to IES

WIC - 1.1

WIC - 1.1.8

The system shall send the suffix of a WIC-eligible individual from the 'Suffix:' field on SHINES Person Detail to IES

WIC - 1.1

WIC - 1.1.9

The system shall send the gender of a WIC-eligible individual from the 'Gender:' field on SHINES Person Detail to IES

WIC - 1.1

WIC - 1.1.10

The system shall send the race of a WIC-eligible individual from value(s) indicated on the Race - Race/Ethnicity subsection on SHINES of Person Detail to IES

WIC - 1.1

WIC - 1.1.11

The system shall send the ethnicity of a WIC-eligible individual from value(s) indicated on the Ethnicity - Race/Ethnicity subsection on SHINES of Person Detail to IES

WIC - 1.1

WIC - 1.1.12

The system shall send the date of birth of a WIC-eligible individual from the 'DOB:' field on SHINES Person Detail to IES

WIC - 1.1

WIC - 1.1.13

The system shall send the social security number of a WIC-eligible individual from the Person Identifiers subsection on SHINES Person Detail to IES

WIC - 1.1

WIC - 1.1.14

The system shall send the citizenship/alienage status of a WIC-eligible individual from the 'Citizenship/Alien Status:' field on SHINES Citizenship and Identity tab of Person Detail to IES

WIC - 1.1

WIC - 1.1.15

The system shall send the most recent placement address (Street, City, State, Zip) of a WIC-eligible individual from the Address/Phone Detail subsection on SHINES Placement Information at any Placement status on first/initial submission (PROC, PEND, COMP, APRV) to IES

WIC - 1.1

WIC - 1.1.16

The system shall send the county of the most recent placement of a WIC-eligible individual from the 'County' field on Address/Phone Detail subsection of SHINES Placement Information to IES

WIC - 1.1

WIC - 1.1.17

The system shall send the first name of the case manager of a WIC-eligible individual from the 'First:' field on SHINES Staff Detail to IES

WIC - 1.1

WIC - 1.1.18

The system shall send the last name of the case manager of a WIC-eligible individual from the 'Last:' field on SHINES Staff Detail to IES

WIC - 1.1

WIC - 1.1.19

The system shall send the office location of the case manager of a WIC-eligible individual from the 'Office Location' field on SHINES Staff Detail IES

WIC - 1.1

WIC - 1.1.20

The system shall send the legal county code of the WIC-eligible individual from the 'Legal County' field on SHINES Legal Status to IES

WIC - 1.1

WIC - 1.1.21

The system shall send the pregnancy indicator of a WIC-eligible individual from the SHINES Person Detail page - Characteristics/Diagnoses submodule in Child - Physical/Medical/Developmental section of Person Characteristics or active diagnosis on Health Detail to IES

WIC - 1.1

WIC - 1.1.22

The system shall send the email address of the case manager of a WIC-eligible individual from the email address field on SHINES Address submodule - Staff Detail to IES

WIC - 1.1

WIC - 1.1.23

The system shall send the date a WIC referral is sent for the Application Received Date IES field for all WIC Referrals sent from SHINES to IES

WIC - 1.1

WIC - 1.1.24

The system shall send the prior medical assistance indicator of a WIC-eligible individual from the SHINES Medicaid Referral Application to IES

WIC - 1.1

WIC - 1.1.25

The system shall send the EMPI ID of a WIC-eligible individual from SHINES Person Identifiers - Person Detail to IES

WIC - 1.1

WIC - 1.1.26

The system shall send the start date of the most recent active placement of a WIC-eligible individual from SHINES Placement Information to IES

WIC - 1.1

WIC - 1.1.27

The system shall send the name of the foster parent of a WIC-eligible individual from the 'Legal Name:' field from SHINES Resource Detail of id_facility or Person Name from SHINES Person Detail of PID tied to child’s most recent active placement to IES

WIC - 1.1

WIC - 1.1.28

The system shall send the phone number of the foster parent of a WIC-eligible individual from the Phone List from SHINES Resource Detail or Address/Phone Detail subsection of Placement (for placements tied to Person) to IES

WIC - 1.1

WIC - 1.1.29

The system shall send the email address of the foster parent of a WIC-eligible individual from the 'Email Address:' field from SHINES Resource Detail or Email Address field from Person Detail for Person tied to Placement to IES

WIC - 1.1

WIC - 1.1.30

The system shall send the value 'N' for the Requesting Aid IES field for all WIC referrals sent from SHINES to IES

WIC - 1.1

WIC - 1.1.31

The system shall send the value 'WC' for the Program IES field for all WIC referrals sent from SHINES to IES

WIC - 1.1

WIC - 1.1.32

The system shall send the value 'SHIN' for the Source IES field for all WIC referrals sent from SHINES to IES

WIC - 1.1

WIC - 1.1.33

The system shall send the value 'IN' for the Type of Action IES field for all first/initial WIC referrals sent from SHINES to IES

WIC - 1.1

WIC - 1.1.34

The system shall send the value 'PC' for the Type of Action IES field for resource changes of WIC eligible individuals sent from SHINES to IES

WIC - 2.1

WIC - 2.1.1

The system shall send the legal status of a WIC-eligible individual from the SHINES Legal Status page to IES every time the status changes when the child goes out of DFCS custody

WIC - 3.1

WIC - 3.1.1

The system shall send the placement address (Street, City, State, Zip) of a WIC-eligible individual from the Address/Phone Detail subsection on SHINES Placement Information to IES every time the resource changes (Placement status needs to be COMP, PEND, APRV)

WIC – 3.1

WIC – 3.1.1.1

The system shall send placement change updates when the individual is in DFCS custody

WIC - 4.1

WIC - 4.1.1

The system shall store the WIC referral transmission status of a WIC-eligible individual when it is received from IES

Technical Design

Technical Overview

Once an individual is no longer in DFCS custody, WIC updates will not be sent.

Web Service Exchange

Mapping files for the data flow between SHINES and Gateway via GTA

The following entries are made to the SHINES IES_CAPS_REF_OUTBOUND_ENC table based upon the scenarios listed.

S.No	Scenario	Request Type	Interface Status	Mandatory Params
1	Initial Application	IN	NEW	Please refer to section 1.7 Request Elements for mandatory params
2	Placement Change	PC	NEW	Please refer to section 1.7 Request Elements for mandatory params
3	Legal Status Change	LC	NEW	Please refer to section 1.7 Request Elements for mandatory params

S.No

Scenario

Request Type

Interface Status

Mandatory Params

Initial Application

NEW

Please refer to section 1.7 Request Elements for mandatory params

Placement Change

NEW

Please refer to section 1.7 Request Elements for mandatory params

Legal Status Change

NEW

Please refer to section 1.7 Request Elements for mandatory params

Technical Description

Based upon the above 3 scenarios the entries are made into the IES_WIC_REFERRAL_OUTBOUND_ENC table.

The entries are sent to Gateway by batch executed by GTA every 15 mins.

Service Description

N/A

Method Narratives

TBD

Database Elements

Detailed Process Flow

Class Diagram

TBD

Sequence Diagram

N/A

Button and Hyperlink Actions

N/A

Table of Page Fields

N/A

Messages

Client Side Validation (JSP)

None

Server Side Validation (Java)

None

Business Process Messages (Java)

None

Open Discussion Points

Point#

Description

Resolution/Comments

Status (Open, In Progress, Resolved)

Document Change Log

Date	Author	Change Description
12/3/2019	Venkat Collooru	Updated 2.0 Technical Design Sections
7/2/2018	Christine Nguyen	Added sentence to indicate that when an individual goes out of DFCS custody, no WIC updates will be sent afterwards. Praneeth to determine LOE for this change.
6/15/2018	Christine Nguyen	Updated mention of WIC eligibility status to WIC referral transmission status to match the design between SHINES and GA Gateway in Section 1.2 (functional descritption), Section 1.19 (design requirements), and Figure 2 that spoke to the backend storage of the status. Gateway does not intend to send anything back to SHINES. The referral transmission status can be found in the outbound table of the database and the status displays ‘SNT’ when it is picked up by WebMethods and sent to Gateway for processing.
6/14/2018	Christine Nguyen	- Updated design requirements 1.1.1 and 1.1.2 to provide clarification to the design that an in DFCS custody legal status in the FCC stage triggers the WIC referral - Updated Figure 1 in the Functional Description section with the removal of the ‘second trigger’ pertaining to the initial Medicaid application. Also removed the design requirements pertaining to this.
5/10/2018	Christine Nguyen	Updated requirement 1.1.31 to send ‘WC’ because the max length on the Gateway storyboard is 2.
10/17/2017	Christine Nguyen	Updates made per L1 comments received – Removed Legal Status codes table as the legal status is only used to determine whether a child is WIC-eligible and is not a data element that is sent to IES Added additional data elements to be sent to IES
9/22/2017	Christine Nguyen	Initial version created

Date

Author

Change Description

12/3/2019

Venkat Collooru

Updated 2.0 Technical Design Sections

7/2/2018

Christine Nguyen

Added sentence to indicate that when an individual goes out of DFCS custody, no WIC updates will be sent afterwards. Praneeth to determine LOE for this change.

6/15/2018

Christine Nguyen

Updated mention of WIC eligibility status to WIC referral transmission status to match the design between SHINES and GA Gateway in Section 1.2 (functional descritption), Section 1.19 (design requirements), and Figure 2 that spoke to the backend storage of the status. Gateway does not intend to send anything back to SHINES. The referral transmission status can be found in the outbound table of the database and the status displays ‘SNT’ when it is picked up by WebMethods and sent to Gateway for processing.

6/14/2018

Christine Nguyen

- Updated design requirements 1.1.1 and 1.1.2 to provide clarification to the design that an in DFCS custody legal status in the FCC stage triggers the WIC referral - Updated Figure 1 in the Functional Description section with the removal of the ‘second trigger’ pertaining to the initial Medicaid application. Also removed the design requirements pertaining to this.

5/10/2018

Christine Nguyen

Updated requirement 1.1.31 to send ‘WC’ because the max length on the Gateway storyboard is 2.

10/17/2017

Christine Nguyen

Updates made per L1 comments received – Removed Legal Status codes table as the legal status is only used to determine whether a child is WIC-eligible and is not a data element that is sent to IES Added additional data elements to be sent to IES

9/22/2017

Christine Nguyen

Initial version created

Note: A new row explaining document changes must be added to the Document Change Log for each revision. The Document Change Log must be maintained in reverse chronological order. The most recent changes are on the top of the list.

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