CRAIG Documentation

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Legacy SHINES reference document. This page captures a Georgia DHS SHINES interface design as written (vendor spec, typically 2007–2025). It documents the system being replaced, not CRAIG behavior. CRAIG’s current implementation of the same data exchange lives under the craig-exchange API reference and in the design documents. Use this page only when mapping legacy integrations during CRAIG rollout.

Interface* Detailed Design Document*

CAPS Referral - IES

Georgia Department of Human Services

Statewide Automated Child Welfare Information System

(SACWIS)

TBD

Version 1.[.line-through]0[.line-through]1

2/22/2023

[.line-through]# [.line-through] [.line-through] [.line-through]#Version 2.0

02/17/2024

Version 2.1

Table of Contents

General Design (Functional)

Req. #	Validated Requirement
CAPS - 1.1	The system shall allow the worker to send the following data fields to IES for a CAPS referral for children in Foster Care and CPS: o Referral Submitted Date o Source (SHIN) o Program (CC) o Type of Action o EMPI ID of child o Type of Service Requested o Special Needs (Y/N) o Reason Care Needed o Case Stage (Foster Care or CPS Custody) o Child’s Name - First Name - Middle Name - Last Name o Child Suffix o Gender o Race o Ethnicity o Date of Birth o Social Security Number (SSN) o Citizenship/Alien Status o Current Educational Status o CM Name o CM Suffix o CM Address o CM Telephone o CM Email o Supervisor Name o Supervisor Telephone o Supervisor Email o County Director Name o County Director Telephone o County Director Email o Caregiver Name o Caregiver Address o Caregiver Telephone o Pregnancy (Y or N) o Transaction ID
CAPS - 1.2	The system shall send the provider rate sheet to IES
CAPS - 1.3	The system shall send the birth certificate of the child to IES
CAPS - 2.1	The system shall send the updated legal status of a child to IES
CAPS - 3.1	The system shall send the updated placement address of a child in Foster Care to IES
CAPS - 4.2	The system shall receive the CAPS eligibility type of a child from IES
CR379-1.1	The system shall complete the required Reason Care Needed field for a CAPS Referral in the INV stage per the following logic: - Indicate 'Safety Resource' when there is an APRV Safety Resource - Indicate 'Case Plan/Safety Plan' when there is an APRV Safety Plan and no APRV Safety Resource - Otherwise, the field cannot be completed
CR379-1.2	The system shall complete the required Reason Care Needed field for a CAPS Referral in the ONG stage per the following logic: - Indicate value 'Safety Resource' when there is an APRV Safety Resource - Indicate value 'Court Order' when there is an APRV Family Preservation Family Plan with Court Order indicated and there is no APRV Safety Resource - Indicate value 'Case Plan/Safety Plan' when there is an APRV Family Plan and no APRV Safety Resource - Indicate value 'Case Plan/Safety Plan' when there is no APRV Safety Resource or Family Plan - Otherwise, the field cannot be completed
CR776365 CR CC CAPS	The system shall be modified to display the Terminated or Denial Reason on the CAPS Update submodule. The statuses will be displayed under the Eligibility Status heading (we will not be adding an additional field) The date last updated (Dt_Last_Update) will be displayed as the date the termination or denial was received. These dates will be displayed under the Begin Date column (we will not be adding an additional field)..
CR771654 -	The backend system will be modified to accommodate new field coming from Gateway i.e Document Name for CAPS Certificate ,That will help to view the Cap certificates on front end

Req. #

Validated Requirement

CAPS - 1.1

The system shall allow the worker to send the following data fields to IES for a CAPS referral for children in Foster Care and CPS: o Referral Submitted Date o Source (SHIN) o Program (CC) o Type of Action o EMPI ID of child o Type of Service Requested o Special Needs (Y/N) o Reason Care Needed o Case Stage (Foster Care or CPS Custody) o Child’s Name - First Name - Middle Name - Last Name o Child Suffix o Gender o Race o Ethnicity o Date of Birth o Social Security Number (SSN) o Citizenship/Alien Status o Current Educational Status o CM Name o CM Suffix o CM Address o CM Telephone o CM Email o Supervisor Name o Supervisor Telephone o Supervisor Email o County Director Name o County Director Telephone o County Director Email o Caregiver Name o Caregiver Address o Caregiver Telephone o Pregnancy (Y or N) o Transaction ID

CAPS - 1.2

The system shall send the provider rate sheet to IES

CAPS - 1.3

The system shall send the birth certificate of the child to IES

CAPS - 2.1

The system shall send the updated legal status of a child to IES

CAPS - 3.1

The system shall send the updated placement address of a child in Foster Care to IES

CAPS - 4.2

The system shall receive the CAPS eligibility type of a child from IES

CR379-1.1

The system shall complete the required Reason Care Needed field for a CAPS Referral in the INV stage per the following logic: - Indicate 'Safety Resource' when there is an APRV Safety Resource - Indicate 'Case Plan/Safety Plan' when there is an APRV Safety Plan and no APRV Safety Resource - Otherwise, the field cannot be completed

CR379-1.2

The system shall complete the required Reason Care Needed field for a CAPS Referral in the ONG stage per the following logic: - Indicate value 'Safety Resource' when there is an APRV Safety Resource - Indicate value 'Court Order' when there is an APRV Family Preservation Family Plan with Court Order indicated and there is no APRV Safety Resource - Indicate value 'Case Plan/Safety Plan' when there is an APRV Family Plan and no APRV Safety Resource - Indicate value 'Case Plan/Safety Plan' when there is no APRV Safety Resource or Family Plan - Otherwise, the field cannot be completed

CR776365 CR CC CAPS

The system shall be modified to display the Terminated or Denial Reason on the CAPS Update submodule. The statuses will be displayed under the Eligibility Status heading (we will not be adding an additional field) The date last updated (Dt_Last_Update) will be displayed as the date the termination or denial was received. These dates will be displayed under the Begin Date column (we will not be adding an additional field)..

CR771654 -

The backend system will be modified to accommodate new field coming from Gateway i.e Document Name for CAPS Certificate ,That will help to view the Cap certificates on front end

Introduction

Document Purpose

This document provides a detailed description of a Georgia SHINES outbound interface that sends case data to the Integrated Eligibility System to satisfy a CAPS (Childcare and Parent Services) Referral for a child.

Functional Description

The CAPS Referral Outbound Interface is used to provide information needed to complete a CAPS referral for children who are in Foster Care or Child Protective Services. The referrals for children in Foster Care will be an automated process generated by the system and referrals for children in CPS will be a manual process through a button located on Education Detail. This functionality will effect cases beginning on the date of release.

The following items must be met for a CAPS referral to be sent to IES for a child in foster care:

Child care setting of Head Start, Child Care, Informal Child Care, or Early Head Start (Education Type on Education Detail)

Child in DFCS Custody

Active Placement that is in COMP or APRV status

An uploaded Provider Rate Sheet to External Documentation

Lastly, the required information needed for the referral is captured in SHINES

The following items must be met for a CAPS referral to be manually sent to IES for a child in CPS:

Child NOT in DFCS Custody

Child care setting of Head Start, Child Care, Informal Child Care, or Early Head Start (Education Type on Education Detail)

An uploaded Provider Rate Sheet to External Documentation

Lastly, required information needed for the referral is captured in SHINES

Figure 1) SHINES à IES and IES à SHINES for CAPS Referral [Foster Care]

This flow chart depicts the outbound interface process from the Georgia SHINES system to the IES system as well as the inbound process from IES to SHINES for children in Foster Care:

Figure 2) SHINES à IES and IES à SHINES for CAPS Referral [CPS]

This flow chart depicts the outbound interface process from the Georgia SHINES system to the IES system as well as the inbound process from IES to SHINES for children in CPS:

Once an initial referral has been successfully sent from SHINES, an event will display on the Event List page indicating that a CAPS referral was sent. A CAPS Update submodule will also display under the child’s Person Detail page. When a CAPS Certificate of Eligibility is received from IES after the referral has been approved, information regarding eligibility will be displayed here. Please refer to the Person Detail Detailed Design for more information regarding this module. The terminated or denial Reason will be displayed when “DN” code is received and the status under the eligibility status will read “Denied” – with the termination or denial message following”. The date last updated (Dt_Last_Update) will be displayed as the date the termination or denial was received in the Begin date column.

After initial referrals, should the resource of the placement for the child change and the placement is in COMP or APRV status, an update with the new placement is sent to IES. Similarly, if the legal status of the child changes from in-DFCS Custody to Not in DFCS custody, an update with the new legal status is sent to IES.

Good cause referrals will not be handled any differently in SHINES. Any immediate responses from IES upon referral submission will not be tracked by SHINES.

Page Navigation

None

Security Rules hold on how old is dictate how wanna dictate I want it to

User Type	View	Add	Update	Delete	No Access
Case Manager (Assigned)	X	X	X
Supervisor (Assigned)	X	X	X

User Type

View

Add

Update

Delete

No Access

Case Manager (Assigned)

Supervisor (Assigned)

Display Rules

None

Page Mock-up

N/A

Request/Response Elements

Below is a list of the CAPS data elements from SHINES that will be sent to IES.

Data Element	SHINES Origin	Required for Initial Referral
Application Received Date	N/A	Y
Source	N/A (Send value ‘SHIN’ to IES)	Y
Type of Action	N/A (System generated)	Y
EMPI ID	Person Identifiers on Person Detail	Y
Type of Service Request	N/A (System generated)	Y
Case Stage	Stage	Y
Program	N/A (Send value ‘CC’ to IES)	Y
Child’s Name (First, Middle, Last)	Person Detail	Y (First and Last)
Child Suffix	Person Detail	N
Gender	Person Detail	Y YY
Race	Race/Ethnicity on Person Detail	Y
Ethnicity	Race/Ethnicity on Person Detail	Y
Date of Birth	Person Detail	Y
Social Security Number	Person Identifiers on Person Detail	N
Citizenship/Alienage Status	Citizenship and Identity of Person Detail	Y
Pregnancy Indicator	Person Characteristics on Person Detail	N
Reason Care Needed	N/A (System generated per the following logic): Child in DFCS Custody = ‘Child in DFCS Custody’ Child in CPS (INV or ONG) = INV with APRV Safety Resource = ‘Safety Resource’ INV with APRV Safety Plan with no APRV Safety Resource = ‘Case Plan/Safety Plan’ ONG with APRV Safety Resource = ‘Safety Resource’ ONG with APRV Family Preservation Family Plan with Court Order marked = ‘Court Order (CO)’ ONG with APRV Safety Plan and no APRV Safety Resource or Family Preservation Family Plan = ‘Case Plan/Safety Plan’ ONG with APRV Family Preservation Family Plan with no APRV Safety Resource or Safety Plan = ‘Case Plan/Safety Plan’	Y
Special Needs (Y/N)	Health Detail/Person Characteristics	Y
Caregiver Name	Placement Information (FC) or Person Detail for (CPS)	Y
Caregiver Address	Placement Information (FC) or Person Detail for (CPS)	Y
Caregiver Phone	Placement Information (FC) or Person Detail for (CPS)	Y
Current Educational Setting	Education Type – Ed Detail	Y
Name of Case Manager	Staff Detail	Y
Office Location of Case Manager	Staff Detail	Y
Email Address of Case Manager	Staff Detail	Y
Telephone of Case Manager	Staff Detail	Y
Supervisor Name	Staff Detail	Y Y Y
Supervisor Phone S	Staff Detail	Y
Supervisor Email	Staff Detail	Y
County Director Name	Staff Detail	Y
County Director Phone	Staff Detail	Y
County Director Email	Staff Detail	Y
Transaction ID	N/A (Unique ID created by SHINES for transaction to IES)	Y
Legal Status	Legal Status (sent on initial referral (Y/N) and when the status changes from in-DFCS custody to not in DFCS custody for Foster Care cases and from not in DFCS custody to in-DFCS custody for CPS cases after the initial referral)	N/A
Legal Status Date	Not in DFCS Custody - Parental Custody Date from SHINES if Legal Status is N	N/A
Provider Address Line_1	Education Detail	Y
Provider Address Line_2	Education Detail	Y
Provider City	Education Detail	Y
Provider State	Education Detail	Y
Provider Zip	Education Detail	Y
Provider County	Education Detail	Y
Provider Primary Phone	Education Detail	Y

Data Element

SHINES Origin

Required for Initial Referral

Application Received Date

N/A

Source

N/A (Send value ‘SHIN’ to IES)

Type of Action

N/A (System generated)

EMPI ID

Person Identifiers on Person Detail

Type of Service Request

N/A (System generated)

Case Stage

Stage

Program

N/A (Send value ‘CC’ to IES)

Child’s Name (First, Middle, Last)

Person Detail

Y (First and Last)

Child Suffix

Person Detail

Gender

Person Detail

Y YY

Race

Race/Ethnicity on Person Detail

Ethnicity

Race/Ethnicity on Person Detail

Date of Birth

Person Detail

Social Security Number

Person Identifiers on Person Detail

Citizenship/Alienage Status

Citizenship and Identity of Person Detail

Pregnancy Indicator

Person Characteristics on Person Detail

Reason Care Needed

N/A (System generated per the following logic): Child in DFCS Custody = ‘Child in DFCS Custody’ Child in CPS (INV or ONG) = INV with APRV Safety Resource = ‘Safety Resource’ INV with APRV Safety Plan with no APRV Safety Resource = ‘Case Plan/Safety Plan’ ONG with APRV Safety Resource = ‘Safety Resource’ ONG with APRV Family Preservation Family Plan with Court Order marked = ‘Court Order (CO)’ ONG with APRV Safety Plan and no APRV Safety Resource or Family Preservation Family Plan = ‘Case Plan/Safety Plan’ ONG with APRV Family Preservation Family Plan with no APRV Safety Resource or Safety Plan = ‘Case Plan/Safety Plan’

Special Needs (Y/N)

Health Detail/Person Characteristics

Caregiver Name

Placement Information (FC) or Person Detail for (CPS)

Caregiver Address

Placement Information (FC) or Person Detail for (CPS)

Caregiver Phone

Placement Information (FC) or Person Detail for (CPS)

Current Educational Setting

Education Type – Ed Detail

Name of Case Manager

Staff Detail

Office Location of Case Manager

Staff Detail

Email Address of Case Manager

Staff Detail

Telephone of Case Manager

Staff Detail

Supervisor Name

Staff Detail

Y Y Y

Supervisor Phone S

Staff Detail

Supervisor Email

Staff Detail

County Director Name

Staff Detail

County Director Phone

Staff Detail

County Director Email

Staff Detail

Transaction ID

N/A (Unique ID created by SHINES for transaction to IES)

Legal Status

Legal Status (sent on initial referral (Y/N) and when the status changes from in-DFCS custody to not in DFCS custody for Foster Care cases and from not in DFCS custody to in-DFCS custody for CPS cases after the initial referral)

N/A

Legal Status Date

Not in DFCS Custody - Parental Custody Date from SHINES if Legal Status is N

N/A

Provider Address Line_1

Education Detail

Provider Address Line_2

Education Detail

Provider City

Education Detail

Provider State

Education Detail

Provider Zip

Education Detail

Provider County

Education Detail

Provider Primary Phone

Education Detail

A response will be received from GA Gateway through a batch that will provide the CAPS Certificate of Eligibility and the following data elements: Begin and end date of certificate, eligibility status and type. These data elements will display in the CAPS Update submodule on the Person Detail page The terminated or denial reason will be displayed when “DN” code is received and the status under the eligibility status will read Denied – with the termination or denial message following”. The date last updated (Dt_Last_Update) will be displayed as the date the termination or denial was received in the Begin date column.

CAPS Referral data will not be shared with any other downstream system except GA Gateway.

File Layout

N/A

Codes Tables

Field Label	Legal Status
Codes Table Name (If applicable)	CLEGSTAT
Code	Decode
AFS	Aftercare/Supervision
CTD	Committed To DJJ
ILP	ILP Aftercare
NAF	Not In DFCS Custody – Adoption Finalized
NCT	Not In DFCS Custody – Child Turned 18 (No ILP)
NCD	Not In DFCS Custody – Child Death
NCO	Not In DFCS Custody – Custody To Other
NTT	Not In DFCS Custody – Custody Transferred To Tribe
NCE	Not In DFCS Custody – Emancipated
NGP	Not In DFCS Custody – Guardianship
NPC	Not In DFCS Custody – Parental Custody
NPR	Not In DFCS Custody - Custody To Relative
NOT	Not In DFCS Custody – Out of State Child Adopted by Georgia Family
PCT	Permanent Court
PVL	Permanent Voluntary
STE	Short Term Emergency Care
TCT	Temporary Court
TVL	Temporary Voluntary
NCS	Not In DFCS Custody - Custody With Other State
NDJ	No Longer Committed to DJJ
DJA	DJJ Aftercare
JCP	Joint Commitment With DJJ - Permanent Court
JCT	Joint Commitment With DJJ - Temporary Court
NCR	Not In DFCS Custody - Runaway

Field Label

Legal Status

Codes Table Name (If applicable)

CLEGSTAT

Code

Decode

AFS

Aftercare/Supervision

CTD

Committed To DJJ

ILP

ILP Aftercare

NAF

Not In DFCS Custody – Adoption Finalized

NCT

Not In DFCS Custody – Child Turned 18 (No ILP)

NCD

Not In DFCS Custody – Child Death

NCO

Not In DFCS Custody – Custody To Other

NTT

Not In DFCS Custody – Custody Transferred To Tribe

NCE

Not In DFCS Custody – Emancipated

NGP

Not In DFCS Custody – Guardianship

NPC

Not In DFCS Custody – Parental Custody

NPR

Not In DFCS Custody - Custody To Relative

NOT

Not In DFCS Custody – Out of State Child Adopted by Georgia Family

PCT

Permanent Court

PVL

Permanent Voluntary

STE

Short Term Emergency Care

TCT

Temporary Court

TVL

Temporary Voluntary

NCS

Not In DFCS Custody - Custody With Other State

NDJ

No Longer Committed to DJJ

DJA

DJJ Aftercare

JCP

Joint Commitment With DJJ - Permanent Court

JCT

Joint Commitment With DJJ - Temporary Court

NCR

Not In DFCS Custody - Runaway

Field Label	County
Codes Table Name (If applicable)	CCOUNT
Code	Decode
001	Appling
003	Atkinson
005	Bacon
007	Baker
009	Baldwin
011	Banks
013	Barrow
015	Bartow
017	Ben Hill
019	Berrien
021	Bibb
023	Bleckley
025	Brantley
027	Brooks
029	Bryan
031	Bulloch
033	Burke
035	Butts
037	Calhoun
039	Camden
043	Candler
045	Carroll
047	Catoosa
049	Charlton
051	Chatham
053	Chattahoochee
055	Chattooga
057	Cherokee
059	Clarke
061	Clay
063	Clayton
065	Clinch
067	Cobb
069	Coffee
071	Colquitt
073	Columbia
075	Cook
077	Coweta
079	Crawford
081	Crisp
083	Dade
085	Dawson
087	Decatur
089	Dekalb
091	Dodge
093	Dooly
095	Dougherty
097	Douglas
099	Early
101	Echols
103	Effingham
105	Elbert
107	Emanuel
109	Evans
111	Fannin
113	Fayette
115	Floyd
117	Forsyth
119	Franklin
121	Fulton
123	Gilmer
125	Glascock
127	Glynn
129	Gordon
131	Grady
133	Greene
135	Gwinnett
137	Habersham
139	Hall
141	Hancock
143	Haralson
145	Harris
147	Hart
149	Heard
151	Henry
153	Houston
155	Irwin
157	Jackson
159	Jasper
161	Jeff Davis
163	Jefferson
165	Jenkins
167	Johnson
169	Jones
171	Lamar
173	Lanier
175	Laurens
177	Lee
179	Liberty
181	Lincoln
183	Long
185	Lowndes
187	Lumpkin
189	McDuffie
191	McIntosh
193	Macon
195	Madison
197	Marion
199	Meriwether
201	Miller
205	Mitchell
207	Monroe
209	Montgomery
211	Morgan
213	Murray
215	Muscogee
217	Newton
219	Oconee
221	Oglethorpe
223	Paulding
225	Peach
227	Pickens
229	Pierce
231	Pike
233	Polk
235	Pulaski
237	Putnam
239	Quitman
241	Rabun
243	Randolph
245	Richmond
247	Rockdale
249	Schley
251	Screven
253	Seminole
255	Spalding
257	Stephens
259	Stewart
261	Sumter
263	Talbot
265	Taliaferro
267	Tattnall
269	Taylor
271	Telfair
273	Terrell
275	Thomas
277	Tift
279	Toombs
281	Towns
283	Treutlen
285	Troup
287	Turner
289	Twiggs
291	Union
293	Upson
295	Walker
297	Walton
299	Ware
301	Warren
303	Washington
305	Wayne
307	Webster
309	Wheeler
311	White
313	Whitfield
315	Wilcox
317	Wilkes
319	Wilkinson
321	Worth
999	Out of State
XXX	-None-

Field Label	Gender
Codes Table Name (If applicable)	CSEX
Code	Decode
F	Female
M	Male
U	Unknown

Field Label

Gender

Codes Table Name (If applicable)

CSEX

Code

Decode

Female

Male

Unknown

Field Label	Ethnicity
Codes Table Name (If applicable)	CINDETHN
Code	Decode
HS	Hispanic/Latino
NH	Not Hispanic/Latino
UT	Unable to Determine

Field Label

Ethnicity

Codes Table Name (If applicable)

CINDETHN

Code

Decode

Hispanic/Latino

Not Hispanic/Latino

Unable to Determine

Field Label	Race
Codes Table Name (If applicable)	CRACE
Code	Decode
AA	American Indian/Alaskan Native
AN	Asian
BK	Black/African American
HP	Native Hawaiian/Other Pacific Islander
UD	Unable to Determine
WT	White

Field Label

Race

Codes Table Name (If applicable)

CRACE

Code

Decode

American Indian/Alaskan Native

Asian

Black/African American

Native Hawaiian/Other Pacific Islander

Unable to Determine

White

Field Label	Suffix
Codes Table Name (If applicable)	CSUFFIX
Code	Decode
2N	Second
3R	Third
4T	Fourth
5T	Fifth
JR	Jr.
SR	Sr.
MD	M.D.
PD	PhD

Field Label

Suffix

Codes Table Name (If applicable)

CSUFFIX

Code

Decode

Second

Third

Fourth

Fifth

Jr.

Sr.

M.D.

PhD

Button and Hyperlink Actions

N/A

Sub Modules

N/A

Messages

N/A

Error List Messages

N/A

System Generated Events

N/A

System Generated Tasks

Forms Launch

N/A

Reports Launch

N/A

Removed Baseline Functionality

Functionality Type

Functionality Name/Description

Reason for Removal

Design Requirements

Validated Functional Requirement Number	Conceptual Design Requirement Number	Conceptual Design Requirement
CAPS - 1.1	CAPS - 1.1.1	The system shall only send a CAPS referral to GA Gateway when the required data elements have been captured in SHINES
CAPS - 1.1	CAPS - 1.1.2	The system shall automatically send the required data elements for a CAPS referral for children in Foster Care when the following items have been met: Uploaded Provider Rate Sheet Active Placement in COMP or APRV status Child care setting of Head Start, Child Care, Informal Child Care, Early Head Start
CAPS - 1.1	CAPS - 1.1.3	The system shall send CAPS requested data fields to GA Gateway for all children ages 0-12
CAPS - 1.1	CAPS - 1.1.4	The system shall send CAPS requested data fields to GA Gateway for all children ages 13-18 with the following active diagnoses captured on Health Detail or Person Characteristics pages (Note: Look at an active diagnosis (Health Detail) first and then look at Person Characteristics): - Autism - Visually Impaired - Hearing Impaired - Any diagnosis or characteristic in the Child - Mental / Emotional / Behavioral section - Intellectual disability - Orthopedic impairment - Learning Disability - Speech Disability - Traumatic Brain Injury - Mobility Impaired
CAPS - 1.1	CAPS - 1.1.5	The system shall require the value 'Y' to be sent to GA Gateway for Special Needs when a CAPS-eligible individual has any one of the following active diagnoses indicated on their Health Detail: - Autism - Visually Impaired - Hearing Impaired - Any diagnosis or characteristic in the Child - Mental / Emotional / Behavioral section - Intellectual disability - Orthopedic impairment - Learning Disability - Speech Disability - Traumatic Brain Injury - Mobility Impaired
CAPS - 1.1	CAPS - 1.1.6	The system shall require the value 'N' to be sent to GA Gateway for Special Needs when a CAPS-eligible individual does not have any of the following active diagnoses indicated on their Health Detail: - Autism - Visually Impaired - Hearing Impaired - Any diagnosis or characteristic in the Child - Mental / Emotional / Behavioral section - Intellectual disability - Orthopedic impairment - Learning Disability - Speech Disability - Traumatic Brain Injury - Mobility Impaired
CAPS - 1.1	CAPS - 1.1.7	The system shall always send the date the referral was submitted from SHINES to GA Gateway (format: MM-DD-YYYY)
CAPS - 1.1	CAPS - 1.1.8	The system shall always send the value 'SHIN' as the Source for a CAPS referral from SHINES to GA Gateway
CAPS - 1.1	CAPS - 1.1.9	The system shall always send the value 'CC' as the Program for a CAPS referral from SHINES to GA Gateway
CAPS - 1.1	CAPS - 1.1.10	The system shall always send the value 'Child in DFCS Custody' to satisfy the Reason Care Needed field for an initial CAPS Referral for a child in Foster Care
CAPS - 1.1	CAPS - 1.1.11	The system shall send the value 'Court Order' to satisfy the Reason Care Needed field for an initial CAPS Referral for a child in CPS if the Family Preservation Family Plan displays a Court Order
CAPS - 1.1	CAPS - 1.1.12	The system shall send the value 'Safety Resource' to satisfy the Reason Care Needed field for an initial CAPS Referral for a child in CPS if the Family Preservation Family Plan displays a blank Court Order and an open, active safety resource is captured for the child
CAPS - 1.1	CAPS - 1.1.13	The system shall send the value 'Case Plan/Safety Plan' to satisfy the Reason Care Needed field for an initial CAPS Referral for a child in CPS if the Family Preservation Family Plan displays a blank Court Order and a safety resource is not captured for the child
CAPS - 1.1	CAPS - 1.1.14	The system shall require the Type of Action of 'New Application' for a CAPS-eligible individual to be sent from SHINES to GA Gateway when sending the initial CAPS referral
CAPS - 1.1	CAPS - 1.1.15	The system shall require the Type of Action of 'Placement Change' for a CAPS-eligible individual to be sent from SHINES to GA Gateway when the resource of the placement has changed for the child (after initial referral)
CAPS - 1.1	CAPS - 1.1.16	The system shall require the Type of Action of 'Provider Change' for a CAPS-eligible individual to be sent from SHINES to GA Gateway when a new Provider Rate Sheet is uploaded for the child and a provider has changed (after initial referral)
CAPS - 1.1	CAPS - 1.1.17	The system shall require the Type of Action of 'Document Upload' for a CAPS-eligible individual to be sent from SHINES to GA Gateway when a new Provider Rate Sheet is uploaded for the child (after initial referral)
CAPS - 1.1	CAPS - 1.1.18	The system shall require the Type of Action of 'Document Upload' for a CAPS-eligible individual to be sent from SHINES to GA Gateway when a Birth Certificate is uploaded for the child (after initial referral)
CAPS - 1.1	CAPS - 1.1.19	The system shall require the Case Stage of 'Foster Care' for CAPS-eligible individuals in foster care to be sent from SHINES to GA Gateway
CAPS - 1.1	CAPS - 1.1.20	The system shall require the Case Stage of 'CPS' for CAPS-eligible individuals in CPS to be sent from SHINES to GA Gateway
CAPS - 1.1	CAPS - 1.1.21	The system shall send the type of service requested as 'CAPS' for children ages 0-12 or children ages 13-18 with special needs as detailed above for an initial CAPS referral to GA Gateway
CAPS - 1.1	CAPS - 1.1.22	The system shall send the type of service requested as 'Early Head Start' for children under the age of 3 to GA Gateway, if available for an initial CAPS referral to GA Gateway
CAPS - 1.1	CAPS - 1.1.23	The system shall send the type of service requested as 'Head Start' for children ages 3 - 4, if available for an initial CAPS referral to GA Gateway
CAPS - 1.1	CAPS - 1.1.24	The system shall send the type of service requested as 'Pre-K' for all children age 4, if available for an initial CAPS referral to GA Gateway
CAPS - 1.1	CAPS - 1.1.25	The system shall require the first name of a CAPS-eligible individual from the 'First:' field on SHINES Person Detail to be sent to GA Gateway for an initial CAPS referral
CAPS - 1.1	CAPS - 1.1.26	The system shall send the middle name of a CAPS-eligible individual from the 'Middle:' field on SHINES Person Detail to GA Gateway, if available for an initial CAPS referral
CAPS - 1.1	CAPS - 1.1.27	The system shall require the last name of a CAPS-eligible individual from the 'Last:' field on SHINES Person Detail to be sent to GA Gateway for an initial CAPS referral
CAPS - 1.1	CAPS - 1.1.28	The system shall send the suffix of a CAPS-eligible individual from the 'Suffix:' field on SHINES Person Detail to GA Gateway, if available for an initial CAPS referral
CAPS - 1.1	CAPS - 1.1.29	The system shall require the gender of a CAPS-eligible individual from the 'Gender:' field on SHINES Person Detail to be sent to GA Gateway for an initial CAPS referral
CAPS - 1.1	CAPS - 1.1.30	The system shall require the race of a CAPS-eligible individual from value(s) indicated on the Race - Race/Ethnicity subsection on SHINES of Person Detail to be sent to GA Gateway for an initial CAPS referral
CAPS - 1.1	CAPS - 1.1.31	The system shall require the ethnicity of a CAPS-eligible individual from value(s) indicated on the Ethnicity - Race/Ethnicity subsection on SHINES of Person Detail to be sent to GA Gateway for an initial CAPS referral
CAPS - 1.1	CAPS - 1.1.32	The system shall require the date of birth of a CAPS-eligible individual from the 'DOB:' field on SHINES Person Detail to be sent to GA Gateway for an initial CAPS referral
CAPS - 1.1	CAPS - 1.1.33	The system shall send the social security number of a CAPS-eligible individual from the Person Identifiers subsection on SHINES Person Detail to GA Gateway, if available for an initial CAPS referral
CAPS - 1.1	CAPS - 1.1.34	The system shall require the citizenship/alienage status of a CAPS-eligible individual from the 'Citizenship/Alien Status:' field on SHINES Citizenship and Identity tab of Person Detail to be sent to GA Gateway for an initial CAPS referral
CAPS - 1.1	CAPS - 1.1.35	The system shall always send the EMPI ID of a CAPS-eligible individual from the Person Identifiers subsection on SHINES Person Detail to be sent to GA Gateway for any type of CAPS action (initial, placement change, provider change, document upload)
CAPS - 1.1	CAPS - 1.1.36	The system shall send the legal county of the CAPS-eligible individual from the 'Legal County' field on SHINES Legal Status to GA Gateway, if available for an initial CAPS referral for FCC cases (otherwise, the Case County will be sent for CPS cases)
CAPS - 1.1	CAPS - 1.1.37	The system shall send the pregnancy indicator (Y or N) of a CAPS-eligible individual from the SHINES Child - Physical/Medical/Developmental section of Person Characteristics to GA Gateway, if available for an initial CAPS referral
CAPS - 1.1	CAPS - 1.1.39	The system shall require the caregiver name of the current placement of the CAPS-eligible individual from facility field of SHINES Placement Information to be sent to GA Gateway for Foster Care Cases for an initial CAPS referral
CAPS - 1.1	CAPS - 1.1.40	The system shall require the address (Street, City, State, Zip) of the caregiver/resource of the current placement of the CAPS-eligible individual from the Address/Phone Detail module of SHINES Placement Information to be sent to GA Gateway for Foster Care Cases for an initial CAPS referral
CAPS - 1.1	CAPS - 1.1.41	The system shall require the telephone number of the current placement of the CAPS-eligible individual from the Address/Phone Detail module of SHINES Placement Information to be sent to GA Gateway for Foster Care Cases for an initial CAPS referral
CAPS - 1.1	CAPS - 1.1.42	The system shall require send the primary caretaker name of the current placement of the CAPS-eligible individual from SHINES Person Detail of the Primary Caretaker to be sent to GA Gateway for CPS Cases for an initial CAPS referral
CAPS - 1.1	CAPS - 1.1.43	The system shall require the address (Street, City, State, Zip) of the primary caretaker of the CAPS-eligible individual from the Address module of SHINES Person Detail to be sent to GA Gateway for CPS Cases for an initial CAPS referral
CAPS - 1.1	CAPS - 1.1.44	The system shall require the telephone number of the primary caretaker of the CAPS-eligible individual from the Phone module of SHINES Person Detail to be sent to GA Gateway for CPS Cases for an initial CAPS referral
CAPS - 1.1	CAPS - 1.1.45	The system shall require the first name of the case manager of a CAPS-eligible individual from the 'First:' field on SHINES Staff Detail to be sent to GA Gateway for an initial CAPS referral
CAPS - 1.1	CAPS - 1.1.46	The system shall require the last name of the case manager of a CAPS-eligible individual from the 'Last:' field on SHINES Staff Detail to be sent to GA Gateway for an initial CAPS referral
CAPS - 1.1	CAPS - 1.1.47	The system shall require the office location of the case manager of a CAPS-eligible individual from the 'Office Location' field on SHINES Staff Detail to be sent to GA Gateway for an initial CAPS referral
CAPS - 1.1	CAPS - 1.1.48	The system shall require the telephone number of the case manager of a CAPS-eligible individual from the Number column from the Phone subsection of SHINES Staff Detail to be sent to GA Gateway for an initial CAPS referral
CAPS - 1.1	CAPS - 1.1.49	The system shall require the email address of the case manager of a CAPS-eligible individual from the email address field on Address Detail of SHINES Staff Detail to be sent to GA Gateway for an initial CAPS referral
CAPS - 1.1	CAPS - 1.1.50	The system shall require the first name of the supervisor (supervisor of the CM) of a CAPS-eligible individual from the 'First:' field on SHINES Staff Detail to be sent to GA Gateway for an initial CAPS referral
CAPS - 1.1	CAPS - 1.1.51	The system shall require the last name of the supervisor of a CAPS-eligible individual from the 'Last:' field on SHINES Staff Detail to be sent to GA Gateway for an initial CAPS referral
CAPS - 1.1	CAPS - 1.1.52	The system shall require the office location of the supervisor of a CAPS-eligible individual from the 'Office Location' field on SHINES Staff Detail to be sent to GA Gateway for an initial CAPS referral
CAPS - 1.1	CAPS - 1.1.53	The system shall require the telephone number of the supervisor of a CAPS-eligible individual from the Number column from the Phone subsection of SHINES Staff Detail to be sent to GA Gateway for an initial CAPS referral
CAPS - 1.1	CAPS - 1.1.54	The system shall require the email address of the supervisor of a CAPS-eligible individual from the email address field on Address Detail of SHINES Staff Detail to be sent to GA Gateway for an intial CAPS referral
CAPS - 1.1	CAPS - 1.1.55	The system shall send the following values to GA Gateway if the supervisor role of the case manager of a CAPS-eligible individual is currently vacant for an initial CAPS referral: Name: Early Childhood Collaboration Unit Address L1: 2 Peachtree St NW Address L2: Suite 26.465 City, State, Zip: Atlanta, Georgia 30303 Telephone Number: 404-463-1575 Email: early.childhood@dhs.ga.gov
CAPS - 1.1	CAPS - 1.1.55.1	The system shall send the following values to GA Gateway if the county director role of the legal county of the CAPS-eligible individual is currently vacant for an initial CAPS referral: Name: Early Childhood Collaboration Unit Address L1: 2 Peachtree St NW Address L2: Suite 26.465 City, State, Zip: Atlanta, Georgia 30303 Telephone Number: 404-463-1575 Email: early.childhood@dhs.ga.gov
CAPS - 1.1	CAPS - 1.1.56	The system shall require the first name of the county director (of child’s legal county) of a CAPS-eligible individual from the 'First:' field on SHINES Staff Detail to be sent to GA Gateway for an initial CAPS referral
CAPS - 1.1	CAPS - 1.1.57	The system shall require the last name of the county director of a CAPS-eligible individual from the 'Last:' field on SHINES Staff Detail to be sent to GA Gateway for an initial CAPS referral
CAPS - 1.1	CAPS - 1.1.58	The system shall require the office location of the county director of a CAPS-eligible individual from the 'Office Location' field on SHINES Staff Detail to be sent to GA Gateway for an initial CAPS referral
CAPS - 1.1	CAPS - 1.1.59	The system shall require the telephone number of the county director of a CAPS-eligible individual from the Number column from the Phone subsection of SHINES Staff Detail to be sent to GA Gateway for an initial CAPS referral
CAPS - 1.1	CAPS - 1.1.60	The system shall require the email address of the county director of a CAPS-eligible individual from the email address field on Address Detail of SHINES Staff Detail to be sent to GA Gateway for an initial CAPS referral
CAPS - 1.1	CAPS - 1.1.61	The system shall require the value 'In Head Start' to be sent to IES from SHINES when the CAPS-eligible child’s current education record indicates an education type of 'Head Start' (satisfies IES’s 'Placement' field)
CAPS - 1.1	CAPS - 1.1.62	The system shall require the value 'In Early Head Start' to be sent to IES from SHINES when the CAPS-eligible child’s current education record indicates an education type of 'Early Head Start' (satisfies IES’s 'Placement' field)
CAPS - 1.1	CAPS - 1.1.63	The system shall require the value 'In Informal Child Care' to be sent to IES from SHINES when the CAPS-eligible child’s current education record indicates an education type of 'Informal Child Care' (satisfies IES’s 'Placement' field)
CAPS - 1.1	CAPS - 1.1.64	The system shall require the value 'In QR-Formal Child Care' to be sent to IES from SHINES when the CAPS-eligible child’s current education record indicates an education type of 'Child Care' (satisfies IES’s 'Placement' field)
CAPS - 1.1	CAPS - 1.1.65	The system shall require a system-generated transaction ID to be sent to IES from SHINES when a CAPS referral is submitted (Transaction ID field)
CAPS - 1.1	CAPS - 1.1.66	The system shall send the following values to GA Gateway if the Supervisor’s telephone number or email address is currently blank for an initial CAPS referral: Telephone Number: 404-463-1575 Email: early.childhood@dhs.ga.gov
CAPS - 1.1	CAPS - 1.1.67	The system shall send the following values to GA Gateway if the County Director’s telephone number or email address is currently blank for an initial CAPS referral: Telephone Number: 404-463-1575 Email: early.childhood@dhs.ga.gov
CAPS - 1.1	CAPS - 1.1.68	The system shall send the following values to GA Gateway if the Case Manager’s telephone number or email address is currently blank or invalid for an initial CAPS referral: Telephone Number: 404-463-1575 Email: early.childhood@dhs.ga.gov
CAPS - 1.2	CAPS - 1.2.1	The system shall require the Provider Rate Sheet to be sent to GA Gateway for an initial CAPS referral
CAPS - 1.2	CAPS - 1.2.2	The system shall send GA Gateway the Provider Rate Sheet every time it is uploaded to External Documentation for a CAPS-eligible individual along with a provider change after the initial referral
CAPS - 1.2	CAPS - 1.2.4.1	The system shall require SHINES to send the Pre-K Referral uploaded to SHINES External Documentation to GA Gateway for CAPS-eligible child with school record indicating education type of Child Care and grade of Pre-K
CAPS - 1.3	CAPS - 1.3.1	The system shall send the Birth Certificate of the child to GA Gateway once it has been uploaded to SHINES External Documentation for a CAPS-eligible individual
CAPS - 2.1	CAPS - 2.1.1	The system shall send the legal status of the CAPS-eligible individual from SHINES Legal Status to be sent to GA Gateway when it has been updated/change (from in-DFCS Custody to Not in DFCS Custody for Foster Care cases send 'N' and from Not in DFCS Custody to in-DFCS Custody for CPS cases send 'Y') after the initial referral
CAPS - 3.1	CAPS - 3.1.1	The system shall send the address (Street, City, State, Zip) of the caregiver/resource of the current placement of the CAPS-eligible individual from the Address/Phone Detail module of SHINES Placement Information to be sent to GA Gateway for Foster Care Cases when the resource has changed after the initial referral
CAPS - 4.2	CAPS - 4.2.3	The system shall store the CAPS certificate of eligibility of a CAPS-eligible individual when it is received from GA Gateway (Note: Backend storage)
CR379-1.1	CR379-1.1.1	The system shall send the value 'Safety Resource' to satisfy the Reason Care Needed field for an initial CAPS Referral for a child in the INV stage when there is an active, APRV safety resource
CR379-1.1	CR379-1.1.2	The system shall send the value 'Case Plan/Safety Plan' to satisfy the Reason Care Needed field for an initial CAPS Referral for a child in the INV stage when there is an APRV Safety Plan and no APRV Safety Resource
CR379-1.1	CR379-1.2.1	The system shall send the value 'Safety Resource' to satisfy the Reason Care Needed field for an initial CAPS Referral for a child in the ONG stage when there is an active, open, APRV safety resource
CR379-1.1	CR379-1.2.2	The system shall send the value 'Court Order' to satisfy the Reason Care Needed field for an initial CAPS Referral for a child in the ONG stage if an APRV Family Preservation Family Plan has the Court Order checkbox marked
CR379-1.1	CR379-1.2.3	The system shall send the value 'Case Plan/Safety Plan' to satisfy the Reason Care Needed field for an initial CAPS Referral for a child in the ONG stage when there is an APRV Safety Plan and no APRV Family Plan or APRV Safety Resource
CR379-1.1	CR379-1.2.4	The system shall send the value 'Case Plan/Safety Plan' to satisfy the Reason Care Needed field for an initial CAPS Referral for a child in the ONG stage when there is an APRV Family Preservation Family Plan and no APRV Safety Plan or Active Safety Resource
CR620909	CR620909
CR776365-BR-01.2	CR776365-BR-01.2	The system shall be modified to display the Terminated or Denial Reason on the CAPS Update submodule. The statuses will be displayed under the Eligibility Status heading (we will not be adding an additional field) The date last updated (Dt_Last_Update) will be displayed as the date the termination or denial was received. These dates will be displayed under the Begin Date column (we will not be adding an additional field).
CR776365-BR-02	CR776365-BR-02	System should be modified so that Provider Change request must include the provider phone and address of the provider
CR776365-BR-01.3	CR776365-BR-01.3	System should be modified If Legal Status changes from Y to N, Legal Status date will be sent by SHINES. In shine there is scenario where child is coming back in custody with same shine case and different stage in this case shine is sending subsequent on it instead of new initial referral, Shine will correct that to send it as new referrals (AFB)
CR776365- BR-01.1	CR776365-BR-01.1	Gateway Client Id must take precedence over the Shines Id, the correct ID selected should override the Shines EMPI id and sent to Shines. Updated EMPI ID is sent back to SHINES and Merge request is sent by Gateway. Shine will get this New ID in Inbound table .Also through the EMPI alert service ,Where as per existing functionality Shine will end date the OLD EMPI id and keep New EMPI id with Start date from backend .New EMPI ID with start date will displays on Person Identifier section .
CR 771654-BR-01		Add new column in IES Doc Inbound table to provide SHINES users the ability to view the CAPS Eligibility Certificates in the Georgia SHINES application.

Validated Functional Requirement Number

Conceptual Design Requirement Number

Conceptual Design Requirement

CAPS - 1.1

CAPS - 1.1.1

The system shall only send a CAPS referral to GA Gateway when the required data elements have been captured in SHINES

CAPS - 1.1

CAPS - 1.1.2

The system shall automatically send the required data elements for a CAPS referral for children in Foster Care when the following items have been met: Uploaded Provider Rate Sheet Active Placement in COMP or APRV status Child care setting of Head Start, Child Care, Informal Child Care, Early Head Start

CAPS - 1.1

CAPS - 1.1.3

The system shall send CAPS requested data fields to GA Gateway for all children ages 0-12

CAPS - 1.1

CAPS - 1.1.4

The system shall send CAPS requested data fields to GA Gateway for all children ages 13-18 with the following active diagnoses captured on Health Detail or Person Characteristics pages (Note: Look at an active diagnosis (Health Detail) first and then look at Person Characteristics): - Autism - Visually Impaired - Hearing Impaired - Any diagnosis or characteristic in the Child - Mental / Emotional / Behavioral section - Intellectual disability - Orthopedic impairment - Learning Disability - Speech Disability - Traumatic Brain Injury - Mobility Impaired

CAPS - 1.1

CAPS - 1.1.5

The system shall require the value 'Y' to be sent to GA Gateway for Special Needs when a CAPS-eligible individual has any one of the following active diagnoses indicated on their Health Detail: - Autism - Visually Impaired - Hearing Impaired - Any diagnosis or characteristic in the Child - Mental / Emotional / Behavioral section - Intellectual disability - Orthopedic impairment - Learning Disability - Speech Disability - Traumatic Brain Injury - Mobility Impaired

CAPS - 1.1

CAPS - 1.1.6

The system shall require the value 'N' to be sent to GA Gateway for Special Needs when a CAPS-eligible individual does not have any of the following active diagnoses indicated on their Health Detail: - Autism - Visually Impaired - Hearing Impaired - Any diagnosis or characteristic in the Child - Mental / Emotional / Behavioral section - Intellectual disability - Orthopedic impairment - Learning Disability - Speech Disability - Traumatic Brain Injury - Mobility Impaired

CAPS - 1.1

CAPS - 1.1.7

The system shall always send the date the referral was submitted from SHINES to GA Gateway (format: MM-DD-YYYY)

CAPS - 1.1

CAPS - 1.1.8

The system shall always send the value 'SHIN' as the Source for a CAPS referral from SHINES to GA Gateway

CAPS - 1.1

CAPS - 1.1.9

The system shall always send the value 'CC' as the Program for a CAPS referral from SHINES to GA Gateway

CAPS - 1.1

CAPS - 1.1.10

The system shall always send the value 'Child in DFCS Custody' to satisfy the Reason Care Needed field for an initial CAPS Referral for a child in Foster Care

CAPS - 1.1

CAPS - 1.1.11

The system shall send the value 'Court Order' to satisfy the Reason Care Needed field for an initial CAPS Referral for a child in CPS if the Family Preservation Family Plan displays a Court Order

CAPS - 1.1

CAPS - 1.1.12

The system shall send the value 'Safety Resource' to satisfy the Reason Care Needed field for an initial CAPS Referral for a child in CPS if the Family Preservation Family Plan displays a blank Court Order and an open, active safety resource is captured for the child

CAPS - 1.1

CAPS - 1.1.13

The system shall send the value 'Case Plan/Safety Plan' to satisfy the Reason Care Needed field for an initial CAPS Referral for a child in CPS if the Family Preservation Family Plan displays a blank Court Order and a safety resource is not captured for the child

CAPS - 1.1

CAPS - 1.1.14

The system shall require the Type of Action of 'New Application' for a CAPS-eligible individual to be sent from SHINES to GA Gateway when sending the initial CAPS referral

CAPS - 1.1

CAPS - 1.1.15

The system shall require the Type of Action of 'Placement Change' for a CAPS-eligible individual to be sent from SHINES to GA Gateway when the resource of the placement has changed for the child (after initial referral)

CAPS - 1.1

CAPS - 1.1.16

The system shall require the Type of Action of 'Provider Change' for a CAPS-eligible individual to be sent from SHINES to GA Gateway when a new Provider Rate Sheet is uploaded for the child and a provider has changed (after initial referral)

CAPS - 1.1

CAPS - 1.1.17

The system shall require the Type of Action of 'Document Upload' for a CAPS-eligible individual to be sent from SHINES to GA Gateway when a new Provider Rate Sheet is uploaded for the child (after initial referral)

CAPS - 1.1

CAPS - 1.1.18

The system shall require the Type of Action of 'Document Upload' for a CAPS-eligible individual to be sent from SHINES to GA Gateway when a Birth Certificate is uploaded for the child (after initial referral)

CAPS - 1.1

CAPS - 1.1.19

The system shall require the Case Stage of 'Foster Care' for CAPS-eligible individuals in foster care to be sent from SHINES to GA Gateway

CAPS - 1.1

CAPS - 1.1.20

The system shall require the Case Stage of 'CPS' for CAPS-eligible individuals in CPS to be sent from SHINES to GA Gateway

CAPS - 1.1

CAPS - 1.1.21

The system shall send the type of service requested as 'CAPS' for children ages 0-12 or children ages 13-18 with special needs as detailed above for an initial CAPS referral to GA Gateway

CAPS - 1.1

CAPS - 1.1.22

The system shall send the type of service requested as 'Early Head Start' for children under the age of 3 to GA Gateway, if available for an initial CAPS referral to GA Gateway

CAPS - 1.1

CAPS - 1.1.23

The system shall send the type of service requested as 'Head Start' for children ages 3 - 4, if available for an initial CAPS referral to GA Gateway

CAPS - 1.1

CAPS - 1.1.24

The system shall send the type of service requested as 'Pre-K' for all children age 4, if available for an initial CAPS referral to GA Gateway

CAPS - 1.1

CAPS - 1.1.25

The system shall require the first name of a CAPS-eligible individual from the 'First:' field on SHINES Person Detail to be sent to GA Gateway for an initial CAPS referral

CAPS - 1.1

CAPS - 1.1.26

The system shall send the middle name of a CAPS-eligible individual from the 'Middle:' field on SHINES Person Detail to GA Gateway, if available for an initial CAPS referral

CAPS - 1.1

CAPS - 1.1.27

The system shall require the last name of a CAPS-eligible individual from the 'Last:' field on SHINES Person Detail to be sent to GA Gateway for an initial CAPS referral

CAPS - 1.1

CAPS - 1.1.28

The system shall send the suffix of a CAPS-eligible individual from the 'Suffix:' field on SHINES Person Detail to GA Gateway, if available for an initial CAPS referral

CAPS - 1.1

CAPS - 1.1.29

The system shall require the gender of a CAPS-eligible individual from the 'Gender:' field on SHINES Person Detail to be sent to GA Gateway for an initial CAPS referral

CAPS - 1.1

CAPS - 1.1.30

The system shall require the race of a CAPS-eligible individual from value(s) indicated on the Race - Race/Ethnicity subsection on SHINES of Person Detail to be sent to GA Gateway for an initial CAPS referral

CAPS - 1.1

CAPS - 1.1.31

The system shall require the ethnicity of a CAPS-eligible individual from value(s) indicated on the Ethnicity - Race/Ethnicity subsection on SHINES of Person Detail to be sent to GA Gateway for an initial CAPS referral

CAPS - 1.1

CAPS - 1.1.32

The system shall require the date of birth of a CAPS-eligible individual from the 'DOB:' field on SHINES Person Detail to be sent to GA Gateway for an initial CAPS referral

CAPS - 1.1

CAPS - 1.1.33

The system shall send the social security number of a CAPS-eligible individual from the Person Identifiers subsection on SHINES Person Detail to GA Gateway, if available for an initial CAPS referral

CAPS - 1.1

CAPS - 1.1.34

The system shall require the citizenship/alienage status of a CAPS-eligible individual from the 'Citizenship/Alien Status:' field on SHINES Citizenship and Identity tab of Person Detail to be sent to GA Gateway for an initial CAPS referral

CAPS - 1.1

CAPS - 1.1.35

The system shall always send the EMPI ID of a CAPS-eligible individual from the Person Identifiers subsection on SHINES Person Detail to be sent to GA Gateway for any type of CAPS action (initial, placement change, provider change, document upload)

CAPS - 1.1

CAPS - 1.1.36

The system shall send the legal county of the CAPS-eligible individual from the 'Legal County' field on SHINES Legal Status to GA Gateway, if available for an initial CAPS referral for FCC cases (otherwise, the Case County will be sent for CPS cases)

CAPS - 1.1

CAPS - 1.1.37

The system shall send the pregnancy indicator (Y or N) of a CAPS-eligible individual from the SHINES Child - Physical/Medical/Developmental section of Person Characteristics to GA Gateway, if available for an initial CAPS referral

CAPS - 1.1

CAPS - 1.1.39

The system shall require the caregiver name of the current placement of the CAPS-eligible individual from facility field of SHINES Placement Information to be sent to GA Gateway for Foster Care Cases for an initial CAPS referral

CAPS - 1.1

CAPS - 1.1.40

The system shall require the address (Street, City, State, Zip) of the caregiver/resource of the current placement of the CAPS-eligible individual from the Address/Phone Detail module of SHINES Placement Information to be sent to GA Gateway for Foster Care Cases for an initial CAPS referral

CAPS - 1.1

CAPS - 1.1.41

The system shall require the telephone number of the current placement of the CAPS-eligible individual from the Address/Phone Detail module of SHINES Placement Information to be sent to GA Gateway for Foster Care Cases for an initial CAPS referral

CAPS - 1.1

CAPS - 1.1.42

The system shall require send the primary caretaker name of the current placement of the CAPS-eligible individual from SHINES Person Detail of the Primary Caretaker to be sent to GA Gateway for CPS Cases for an initial CAPS referral

CAPS - 1.1

CAPS - 1.1.43

The system shall require the address (Street, City, State, Zip) of the primary caretaker of the CAPS-eligible individual from the Address module of SHINES Person Detail to be sent to GA Gateway for CPS Cases for an initial CAPS referral

CAPS - 1.1

CAPS - 1.1.44

The system shall require the telephone number of the primary caretaker of the CAPS-eligible individual from the Phone module of SHINES Person Detail to be sent to GA Gateway for CPS Cases for an initial CAPS referral

CAPS - 1.1

CAPS - 1.1.45

The system shall require the first name of the case manager of a CAPS-eligible individual from the 'First:' field on SHINES Staff Detail to be sent to GA Gateway for an initial CAPS referral

CAPS - 1.1

CAPS - 1.1.46

The system shall require the last name of the case manager of a CAPS-eligible individual from the 'Last:' field on SHINES Staff Detail to be sent to GA Gateway for an initial CAPS referral

CAPS - 1.1

CAPS - 1.1.47

The system shall require the office location of the case manager of a CAPS-eligible individual from the 'Office Location' field on SHINES Staff Detail to be sent to GA Gateway for an initial CAPS referral

CAPS - 1.1

CAPS - 1.1.48

The system shall require the telephone number of the case manager of a CAPS-eligible individual from the Number column from the Phone subsection of SHINES Staff Detail to be sent to GA Gateway for an initial CAPS referral

CAPS - 1.1

CAPS - 1.1.49

The system shall require the email address of the case manager of a CAPS-eligible individual from the email address field on Address Detail of SHINES Staff Detail to be sent to GA Gateway for an initial CAPS referral

CAPS - 1.1

CAPS - 1.1.50

The system shall require the first name of the supervisor (supervisor of the CM) of a CAPS-eligible individual from the 'First:' field on SHINES Staff Detail to be sent to GA Gateway for an initial CAPS referral

CAPS - 1.1

CAPS - 1.1.51

The system shall require the last name of the supervisor of a CAPS-eligible individual from the 'Last:' field on SHINES Staff Detail to be sent to GA Gateway for an initial CAPS referral

CAPS - 1.1

CAPS - 1.1.52

The system shall require the office location of the supervisor of a CAPS-eligible individual from the 'Office Location' field on SHINES Staff Detail to be sent to GA Gateway for an initial CAPS referral

CAPS - 1.1

CAPS - 1.1.53

The system shall require the telephone number of the supervisor of a CAPS-eligible individual from the Number column from the Phone subsection of SHINES Staff Detail to be sent to GA Gateway for an initial CAPS referral

CAPS - 1.1

CAPS - 1.1.54

The system shall require the email address of the supervisor of a CAPS-eligible individual from the email address field on Address Detail of SHINES Staff Detail to be sent to GA Gateway for an intial CAPS referral

CAPS - 1.1

CAPS - 1.1.55

The system shall send the following values to GA Gateway if the supervisor role of the case manager of a CAPS-eligible individual is currently vacant for an initial CAPS referral: Name: Early Childhood Collaboration Unit Address L1: 2 Peachtree St NW Address L2: Suite 26.465 City, State, Zip: Atlanta, Georgia 30303 Telephone Number: 404-463-1575 Email: early.childhood@dhs.ga.gov

CAPS - 1.1

CAPS - 1.1.55.1

The system shall send the following values to GA Gateway if the county director role of the legal county of the CAPS-eligible individual is currently vacant for an initial CAPS referral: Name: Early Childhood Collaboration Unit Address L1: 2 Peachtree St NW Address L2: Suite 26.465 City, State, Zip: Atlanta, Georgia 30303 Telephone Number: 404-463-1575 Email: early.childhood@dhs.ga.gov

CAPS - 1.1

CAPS - 1.1.56

The system shall require the first name of the county director (of child’s legal county) of a CAPS-eligible individual from the 'First:' field on SHINES Staff Detail to be sent to GA Gateway for an initial CAPS referral

CAPS - 1.1

CAPS - 1.1.57

The system shall require the last name of the county director of a CAPS-eligible individual from the 'Last:' field on SHINES Staff Detail to be sent to GA Gateway for an initial CAPS referral

CAPS - 1.1

CAPS - 1.1.58

The system shall require the office location of the county director of a CAPS-eligible individual from the 'Office Location' field on SHINES Staff Detail to be sent to GA Gateway for an initial CAPS referral

CAPS - 1.1

CAPS - 1.1.59

The system shall require the telephone number of the county director of a CAPS-eligible individual from the Number column from the Phone subsection of SHINES Staff Detail to be sent to GA Gateway for an initial CAPS referral

CAPS - 1.1

CAPS - 1.1.60

The system shall require the email address of the county director of a CAPS-eligible individual from the email address field on Address Detail of SHINES Staff Detail to be sent to GA Gateway for an initial CAPS referral

CAPS - 1.1

CAPS - 1.1.61

The system shall require the value 'In Head Start' to be sent to IES from SHINES when the CAPS-eligible child’s current education record indicates an education type of 'Head Start' (satisfies IES’s 'Placement' field)

CAPS - 1.1

CAPS - 1.1.62

The system shall require the value 'In Early Head Start' to be sent to IES from SHINES when the CAPS-eligible child’s current education record indicates an education type of 'Early Head Start' (satisfies IES’s 'Placement' field)

CAPS - 1.1

CAPS - 1.1.63

The system shall require the value 'In Informal Child Care' to be sent to IES from SHINES when the CAPS-eligible child’s current education record indicates an education type of 'Informal Child Care' (satisfies IES’s 'Placement' field)

CAPS - 1.1

CAPS - 1.1.64

The system shall require the value 'In QR-Formal Child Care' to be sent to IES from SHINES when the CAPS-eligible child’s current education record indicates an education type of 'Child Care' (satisfies IES’s 'Placement' field)

CAPS - 1.1

CAPS - 1.1.65

The system shall require a system-generated transaction ID to be sent to IES from SHINES when a CAPS referral is submitted (Transaction ID field)

CAPS - 1.1

CAPS - 1.1.66

The system shall send the following values to GA Gateway if the Supervisor’s telephone number or email address is currently blank for an initial CAPS referral: Telephone Number: 404-463-1575 Email: early.childhood@dhs.ga.gov

CAPS - 1.1

CAPS - 1.1.67

The system shall send the following values to GA Gateway if the County Director’s telephone number or email address is currently blank for an initial CAPS referral: Telephone Number: 404-463-1575 Email: early.childhood@dhs.ga.gov

CAPS - 1.1

CAPS - 1.1.68

The system shall send the following values to GA Gateway if the Case Manager’s telephone number or email address is currently blank or invalid for an initial CAPS referral: Telephone Number: 404-463-1575 Email: early.childhood@dhs.ga.gov

CAPS - 1.2

CAPS - 1.2.1

The system shall require the Provider Rate Sheet to be sent to GA Gateway for an initial CAPS referral

CAPS - 1.2

CAPS - 1.2.2

The system shall send GA Gateway the Provider Rate Sheet every time it is uploaded to External Documentation for a CAPS-eligible individual along with a provider change after the initial referral

CAPS - 1.2

CAPS - 1.2.4.1

The system shall require SHINES to send the Pre-K Referral uploaded to SHINES External Documentation to GA Gateway for CAPS-eligible child with school record indicating education type of Child Care and grade of Pre-K

CAPS - 1.3

CAPS - 1.3.1

The system shall send the Birth Certificate of the child to GA Gateway once it has been uploaded to SHINES External Documentation for a CAPS-eligible individual

CAPS - 2.1

CAPS - 2.1.1

The system shall send the legal status of the CAPS-eligible individual from SHINES Legal Status to be sent to GA Gateway when it has been updated/change (from in-DFCS Custody to Not in DFCS Custody for Foster Care cases send 'N' and from Not in DFCS Custody to in-DFCS Custody for CPS cases send 'Y') after the initial referral

CAPS - 3.1

CAPS - 3.1.1

The system shall send the address (Street, City, State, Zip) of the caregiver/resource of the current placement of the CAPS-eligible individual from the Address/Phone Detail module of SHINES Placement Information to be sent to GA Gateway for Foster Care Cases when the resource has changed after the initial referral

CAPS - 4.2

CAPS - 4.2.3

The system shall store the CAPS certificate of eligibility of a CAPS-eligible individual when it is received from GA Gateway (Note: Backend storage)

CR379-1.1

CR379-1.1.1

The system shall send the value 'Safety Resource' to satisfy the Reason Care Needed field for an initial CAPS Referral for a child in the INV stage when there is an active, APRV safety resource

CR379-1.1

CR379-1.1.2

The system shall send the value 'Case Plan/Safety Plan' to satisfy the Reason Care Needed field for an initial CAPS Referral for a child in the INV stage when there is an APRV Safety Plan and no APRV Safety Resource

CR379-1.1

CR379-1.2.1

The system shall send the value 'Safety Resource' to satisfy the Reason Care Needed field for an initial CAPS Referral for a child in the ONG stage when there is an active, open, APRV safety resource

CR379-1.1

CR379-1.2.2

The system shall send the value 'Court Order' to satisfy the Reason Care Needed field for an initial CAPS Referral for a child in the ONG stage if an APRV Family Preservation Family Plan has the Court Order checkbox marked

CR379-1.1

CR379-1.2.3

The system shall send the value 'Case Plan/Safety Plan' to satisfy the Reason Care Needed field for an initial CAPS Referral for a child in the ONG stage when there is an APRV Safety Plan and no APRV Family Plan or APRV Safety Resource

CR379-1.1

CR379-1.2.4

The system shall send the value 'Case Plan/Safety Plan' to satisfy the Reason Care Needed field for an initial CAPS Referral for a child in the ONG stage when there is an APRV Family Preservation Family Plan and no APRV Safety Plan or Active Safety Resource

CR620909

CR776365-BR-01.2

CR776365-BR-02

System should be modified so that Provider Change request must include the provider phone and address of the provider

CR776365-BR-01.3

System should be modified If Legal Status changes from Y to N, Legal Status date will be sent by SHINES. In shine there is scenario where child is coming back in custody with same shine case and different stage in this case shine is sending subsequent on it instead of new initial referral, Shine will correct that to send it as new referrals (AFB)

CR776365- BR-01.1

CR776365-BR-01.1

Gateway Client Id must take precedence over the Shines Id, the correct ID selected should override the Shines EMPI id and sent to Shines. Updated EMPI ID is sent back to SHINES and Merge request is sent by Gateway. Shine will get this New ID in Inbound table .Also through the EMPI alert service ,Where as per existing functionality Shine will end date the OLD EMPI id and keep New EMPI id with Start date from backend .New EMPI ID with start date will displays on Person Identifier section .

CR 771654-BR-01

Add new column in IES Doc Inbound table to provide SHINES users the ability to view the CAPS Eligibility Certificates in the Georgia SHINES application.

Technical Design

Technical Overview

Web Service Exchange

Mapping files for the data flow between SHINES and Gateway via GTA

The following entries are made to the SHINES IES_CAPS_REF_OUTBOUND_ENC table based upon the scenarios listed.

S.No	Scenario	Request Type	Interface Status	Mandatory Params
1	Initial Application	AFB	NEW	Please refer to section 1.7 Request/Response Elements for mandatory params
2	Placement Change	RMP	NEW	Please refer to section 1.7 Request/Response Elements for mandatory params
3	Provider Change	RMC		Please refer to section 1.7 Request/Response Elements for mandatory params
4	Legal Status Change	RLC	NEW	Please refer to section 1.7 Request/Response Elements for mandatory params
5	Document Upload (Birth Certificate/Pre-K Referral)	DOU	NEW	Please refer to section 1.7 Request/Response Elements for mandatory params

S.No

Scenario

Request Type

Interface Status

Mandatory Params

Initial Application

AFB

NEW